I had a client call up the other day with an interesting problem. They had been doing a lot of expense recoveries and and when they started running reports in PCLaw, they noticed that some of these expense recoveries were being coded to an account that the client had setup to track HMO Payments. I logged into the system and verified that this happened, but only when a GL Account was not specified when creating the expense recovery. When I looked at the Clients GL Accounts List, this became obvious. (By obvious I mean after I called PCLaw Techsupport and Jason told me the answer)
If we look at the client gl accounts we can see that about 5 accounts that are expenses accounts are given numbers below 5000. Out of the Box, the First GL Account in Expense is 5000 and NO ACCOUNTS THAT ARE EXPENSES SHOULD BE LABELED BELOW 5000.
When a GL account is not specified in Expense Recovery, PCLaw automatically defaults to the first Expense Account, which should always be 5000. Since the client created an expense account below 5000, it started to it instead. The fix for the client is to renumber those 5 accounts something greater then 5000.
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